Klaro Cards helps you digitalize company workflows: onboarding checklists, project pipelines, quality processes, and more. As those workflows grow, you often need to document them — writing internal procedures, user guides, or training materials for your team. But a plain screenshot of a busy board can leave readers wondering: where am I supposed to look? Highlight mode lets you draw their attention exactly where it matters — no external image editor needed.
How does it work?
Press Ctrl+Shift+S to enter highlight mode. The cursor turns into a crosshair, and hovering over UI elements shows a dashed outline indicating what can be highlighted.
Click any element to wrap it in a visible teal highlight — a colored border and tinted background that instantly draws the eye. Click it again to remove the highlight. You can highlight multiple elements at once.
Once your highlights are in place, take a screenshot using your operating system's built-in tools. The highlights are part of the page itself, so they appear naturally in the captured image.
Press Esc to exit highlight mode and clear all highlights.
Taking screenshots on your OS
macOS (particularly convenient):
- Cmd+Shift+4 — drag to select a region. Perfect for capturing just the relevant part of a board.
- Cmd+Shift+5 — opens the screenshot toolbar for full screen, window, or custom selection captures.
Windows:
- Win+Shift+S — opens Snip & Sketch for region selection.
Linux:
- Print Screen or your desktop's screenshot tool (e.g. Flameshot).
Tips for great documentation screenshots
Highlight sparingly. One or two highlights per screenshot keeps things clear. If you need to illustrate a sequence of steps, use multiple screenshots rather than highlighting everything at once.
Use presenter mode for cleaner captures. Press p to hide the navigation toolbars before taking your screenshot. This removes visual clutter and focuses the reader on what matters. See Use the Presenter mode for more details.
Set up the board first. Before entering highlight mode, adjust your board view: filter to show only the relevant cards, switch display modes, or collapse dimensions that aren't part of the story you're telling.
Think about your audience. If you're writing for new team members, capture the board in the default state they'll actually see — no special filters, at a readable zoom level.
A quick example
Imagine you're writing an onboarding guide and want to show new hires where to find the board settings:
- Navigate to your project board
- Press Ctrl+Shift+S to enter highlight mode
- Click the settings button in the toolbar — it gets highlighted
- Use Cmd+Shift+4 (macOS) to drag-select the toolbar area
- Press Esc to exit highlight mode
- Paste the screenshot into your internal documentation
A clear, annotated screenshot in under ten seconds — no post-processing required.